Vacancy – Operations Assistant (Internship)

Operations Assistant (Internship)
European Health Management Association
Brussels, Belgium

The mission of EHMA is to support excellence in healthcare management as a means to deliver effective and efficient services to Europe’s citizens. EHMA facilitates a unique dialogue between policy makers, academics and service delivery organisations that demonstratively improves the delivery of healthcare, providing a dynamic and multi-faceted knowledge sharing platform to its network and enhanced services and support to its Member organisations.

We are looking for a dynamic and highly motivated individual to join our dedicated Secretariat Team in the capacity of Operations Assistant. The internship will have a duration of 6 months, starting in April, under the Belgian “Convention d’Immersion Professionnelle”.

The post holder will report directly to the EHMA Operations Manager and will play a full part in the EHMA Team, with a specific focus on the management of the EHMA membership and governance, and the development of systems and processes. Areas of responsibility are likely to include:

  • Membership: design of renewal and recruitment campaigns; administrative management of members; development of the membership offers and value; communications with members, including development of promotional material, marketing campaigns and discovery phone calls.
  • Governance: diarising and organising governance meetings (Annual General Assembly; Board; Programme Directors; Scientific Advisory Committee; Young Advisory Committee); development and circulation of Papers and Minutes for the core governance activities of EHMA.
  • Operations: Ensure appropriate policies and processes are implemented and monitored; be involved in the day-to-day operation of the EHMA office; work in collaboration with the Team to develop business development strategies.
  • Systems: support in establish or update organisational systems; ensure processes and systems are in place; support the development, implementation and on-going use of Project Management systems and processes.


Skills and Experience

The following requirements are mandatory:

  • Developed problem-solving skills and independence in finding solutions
  • Proactive, motivated, can-do attitude for any given task
  • Accurate and highly attentive to details
  • Good level of numeracy
  • Fluency in English and good level of French or Dutch
  • Ability to work in Belgium

The following skills are appreciated:

  • Strong interpersonal and communication skills
  • Prior experience in membership management
  • Prior experience or knowledge in business administration and operations

The contract offered is a six-month “Convention d’Immersion Professionnelle” on a full-time basis starting in April/May.

To apply, please send a CV and motivation letter to EHMA Operations Manager, Ms. Federica Margheri ( by Sunday, 24th March 2019 (midnight CET).

Please note:

  • Closing date for applications: Sunday, 24th March 2019 (midnight CET)
  • Shortlisting: Monday, 25th March 2019
  • Notification to Interviewees: Tuesday, 26th March 2019
  • Interviews (at EHMA offices): Wednesday, 27th – Friday 29th 2019

We are an equal opportunities employer with a strong commitment to transparency and inclusion. People from all backgrounds are encouraged to apply and we strive to have a diverse and inclusive working environment.

Posted in EHMA, News, Placement, Vacancy
One comment on “Vacancy – Operations Assistant (Internship)
  1. Umut Er says:

    I am from Turkey and I will be graduated in July and I am planning to work in Belgium especially in this domain. So I want to apply not maybe for this job but for the similar jobs that may occur anytime. I really could want to work with you and I look forward to hearing you soon. Kinh regards.

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