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EHMA PRIVACY POLICY
Introduction
At the European Health Management Association (EHMA) ASBL, we are committed to protecting and respecting your privacy.
Who are we?
The European Health Management Association (EHMA) ASBL is a non-profit membership organisation that focusses on enhancing the capacity and capability of health management to deliver high quality healthcare. EHMA is a registered ASBL under Belgian law. The registered address is Avenue Cortenbergh 89, B-1000 Brussels, Belgium.
Purpose of this policy
The purpose of this privacy policy is to help visitors and users (hereinafter referred to as ‘you’) of the EHMA website understand what information is collected, why it is collected, how it is treated, where it can be transferred and how it can be updated and deleted by the users. Our services, processes and communication systems aim to ensure the highest possible degree of compliance with the applicable law: Regulation (EU) 2016/679, The General Data Protection Regulation (GDPR).
Data collection, processing and storage
How we collect your data
The information that concerns you and your personal data is collected through the website as follows.
- When you contact us through the contact form or by sending an e-mail, the following data are collected: email address, name, subject of the contact and the message you are sending. We store the emails received for follow-up and archive purposes.
- When you subscribe to our newsletter through the website and are asked to provide your email address, name, organisation, and country.
- When you visit and browse our website, user information is collected from every visit to the platform. This collected information is described and explained in the section below on the use of cookies.
How we use your data
We may use your information to:
- Inform you about any changes or updates we make regarding our services.
- Alert you about relevant opportunities and activities (including news, collaboration opportunities, event invitations, etc.).
- Provide you with other information or services for which you have subscribed.
The information from the newsletter subscription process is inserted into a programme that manages and sends e-mails. Only your name and email is used for this purpose. Your information will be used for purposes directly related to the EHMA and its services, and will never be shared with third parties, such as marketing companies.
How we store your data
Your personal data will be kept for the period of time necessary for the purposes described above and/or for compliance with legal obligations. Shall EHMA cease its operations, your data will be permanently removed from our database.
How we share your data
Your information will be shared only on request by the police or supervisory authorities when there is suspicion that an illegal act is being/has been committed or if this disclosure would allow an illegal act to be prevented; or as required or authorised by law.
What rights you have over your data
You have full rights to request to erase any personal data that we hold. This does not include any data we are obliged to keep for administrative, legal, or security purposes. In addition, you can request to i) access to your personal data, ii) alter your personal information, iii) apply limitations in the treatment of your personal data, and iv) access your personal data in a readable format.
If you wish to make one or more of the aforementioned requests, you can contact EHMA via email at info@ehma.org or via post at
European Health Management Association (EHMA) ASBL
Avenue Cortenbergh 89
B-1000 Brussels, Belgium.
Your requests will be treated with care, so that we can ensure the effectiveness of your rights. You will be asked to prove your identity, so to ensure that personal data are shared only with the owner. Please note that, in certain cases and in accordance with applicable law, your request may not be satisfied immediately or in full. In all cases, you will be informed of the measures taken, within 30 days from the time the request is received by EHMA.
What is the legal standing in the treatment and processing of your data
Your data will only be saved if you express your consent by sending an e-mail or submitting an online form to contact the EHMA.
Your consent applies to the following domain: https://ehma.org/
Other activities
Registration forms
GDPR policies for the collection, use and storage of data collected for event registrations are clearly indicated on each form.
Embedded content from other websites
Content on this site may include embedded contents (e.g. videos, images, articles, etc.). Embedded content from other websites behave in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking and monitor your interaction with the embedded content, including tracking your interaction when you are logged in to that website.
COOKIES POLICY
Introduction
The purpose of the cookie policy is to explain what cookies are, how they are used on the EHMA website and the types of cookies used on this website, i.e. the information we collect using cookies and how that information is used and how to control the cookie preferences.
Functionality of Cookies
What Cookies are
A cookie is a small data or text file that is stored by a computer system when you access a platform via an internet browser. Many cookies contain a cookie ID, which is a unique identifier of the cookie. It consists of a character string through which internet pages and servers can be assigned to specific internet browser in which the cookie was stored. A specific internet browser can be recognised and identified using the unique cookie ID. The EHMA website uses cookies to identify information about your session use and personalisation of your browser each time you visit. These cookies do not contain any of your personal information, such as name or e-mail. The information stored in the cookie will only identify you for this website.
Types of cookies
Essential: Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information. For example, these cookies allow you to login to your account and add products to your basket and checkout securely.
Statistics: These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit etc. These data help us understand and analyse how well the website performs and where it needs improvement.
Functional: These are the cookies that help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing contents on the website on social media platforms.
Preferences: These cookies help us store your settings and browsing preferences like language preferences so that you have a better and efficient experience on future visits to the website.
The information stored in these cookies may also be used by the third-party ad providers to show you ads on other websites on the browser as well.
EHMA website using cookies
Similar to most online services, our website uses first-party and third-party cookies for a number of purposes:
- First-party or Necessary cookies: these are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data. These cookies are always enabled on the EHMA website.
- Third-party or Non-Necessary cookies: these are used mainly for understanding how the website performs, how you interact with our website, keeping our services secure, providing advertisements that are relevant to you and providing you with a better and improved user experience and help speed up your future interactions with our website. Although these cookies are not always necessary, they are, however, enabled on the EHMA website.
How you can change the cookie preferences
You can, at any time, change or withdraw your consent from the Cookie Declaration on our website. If you wish to change your preferences later through your browsing session, you can click on the ‘Privacy Policy’ page on the EHMA webpage. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely. For the third-party or non-necessary cookies described above, you can disable them by clicking on the ‘Cookie settings’ at the bottom of the webpage and selecting the disable button for ‘Non-Necessary’ cookies. In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more out more on how to manage and delete cookies, visit www.allaboutcookies.org.
Contact us
The EHMA website contains a contact form that enables a quick electronic contact, as well as emails of our staff. If you contact us via e-mail or the contact form, the personal data that you transmit is automatically stored. Such personal data is transmitted on a voluntary basis and is stored for the purpose of processing or contacting or following up with you. There is no transfer of this personal data to third parties.
Published in April 2018
Reviewed in January 2024